If your gym is like most, you’re managing instructors, front desk staff, personal trainers, janitorial or maintenance staff, and maybe even massage, nutrition, or spa staff. Scheduling a diverse staff like this can be a real headache. And it’s not just the wide range of skill sets and certifications that are required – you have to also juggle varying availability, part-time schedules, accrued PTO, time-off and shift swap requests, and your club’s busy times during any given day. It’s tedious, time consuming, complicated and (particularly in this challenging economic climate) extraordinarily important.

Smart staff scheduling and monitoring of attendance can cut labor costs and spell the difference between a successful and barely-surviving health club. For many gym managers it can take hours of mind-numbing detail work: tracking down staff with the appropriate expertise to accommodate shift swaps or cover for time-off requests, juggling the schedule to find the most efficient use of staff without compromising coverage, and trying to consider alternative schedules without investing too many more hours into the process. Not to mention monitoring attendance across schedules that encompass far more than a regular 9-to-5 day to prevent punch-in abuses or unnecessary overtime.

And when the schedule is done, you move on to stage two of the schedule process: communicating the schedule to all the employees, fielding endless inquiries about next week’s schedule (or worse, scrambling to fill a missed shift due to confusion over schedules), and when faced with an unexpected time off or shift swap request-doing the entire thing over again, and communicating the changes to all the employees. It’s no wonder that for many gym managers, scheduling and employee monitoring is requires Ibuprofen.

TimeForge allows health club managers to cut employee scheduling and attendance monitoring time from hours to just minutes. TimeForge also gives managers the ability to manage schedules at one or many locations, schedule those with stronger (or specific) skills in the high volume time slots, keep an eye on attendance, and monitor and forecast your labor costs makes Timeforge not just a time-saver but a money-saver. In fact, TimeForge can increase gym profits by 3-5%.

Add in the ability to integrate simply with payroll systems, to notify employees of upcoming schedules and schedule changes by email or text message (and the resultant drop in late or absent employees), and the ability to your energies on the urgent managerial duties facing an health club manager on any given day (rather than mind-numbing scheduling minutia), you’ll probably find that the time saved first week alone pays for the investment.

TimeForge is a best-of-breed employee scheduling and online labor management system designed for the restaurant, hospitality, and food-service industries. Managers using TimeForge stay on the floor, not stuck in a back office working on the employee schedule. TimeForge produces schedules quickly, monitors and manages time and attendance, and communicates schedule changes directly with staff members – reducing turnover and improving retention. Your business will profit with TimeForge!

Some of TimeForge’s Benefits For Gym and Club Managers Include…

  • Create fast and painless employee schedules-even with multiple locations, employees with varying availability, certification, and skill sets.
  • Inform employees of schedules or schedule changes by text message or email – eliminating employee confusion and missed shifts.
  • Approve shift swaps, review employee requests for time off, review important daily occurrences, and monitor employees on the clock either on site or remotely, through the TimeForge website, via a Smartphone (such as a Blackberry or iPhone), and even through a Facebook account.
  • Stop employees from clocking in before the shift starts or after the shift ends, or punching in friends to reduce labor costs.
  • Record important information from one manager’s shift to another.
  • Monitor and forecast labor costs.
  • Increase store profits by 3-5%.
  • And much more…

TimeForge is a complete labor management solution for gym and health clubs, providing one-click seamless access to employee scheduling, time and attendance, and payroll reports. Use the whole TimeForge product suite, or only the parts that your business requires.

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Read more about TimeForge Scheduling, TimeForge Attendance, and TimeForge Daily Log.

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